Amended September 2005

Article I - Name and Acronym

  1. The name of this Association shall be the Kansas Academic Advising Network. The official acronym of this Association shall be KAAN.

Article II - Definition of Academic Advising

  1. Academic advising is an interactive process in which the advisor assists students in setting and achieving academic, social, and personal goals that are consistent with their interests, values, abilities, degree requirements, and career expectations. Advisors provide a wide range of information to students and may refer them to other appropriate campus and external resources. Advisors create a supportive environment in which they may challenge students to take responsibility for making appropriate academic and career decisions. Advising should be personalized to consider the particular needs of each individual.

Article III - Purpose

  1. The purpose of the Kansas Academic Advising Network is to increase recognition for academic advising as a profession and to support the development and professional growth of academic advisors in higher education in Kansas. KAAN serves a constituency, which includes academic advisors, counselors, faculty members, administrators, and others in academic and student affairs who are concerned with the intellectual, personal, and vocational needs of students. KAAN is the representative and advocate of academic advisors in universities, colleges, community colleges, technical colleges and schools, both public and private, and is a forum for discussion, debate, and the exchange of ideas.

  2. Said corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

Article IV – Mission

  1. The mission of the Association is to support and provide for professional development for academic advisors throughout the State of Kansas, establish a communication network among institutions of higher education regarding the development of the academic advising profession, establish a liaison to and relationships with other professional organizations and groups, and support the goals and programs of the National Academic Advising Association (NACADA). In addition, the Association supports and promotes the CAS Standards and Core Values as outlined by NACADA.

Article V - Membership

  1. Section 1. Equal Opportunity

    KAAN shall be open to individuals and there shall be no discrimination for reasons of religion, age, race or color, gender, sexual orientation, national origin, veteran status, or disability.

  2. Section 2. Types of Membership

    1. Individual

      1. Eligibility. Regular memberships shall be open to academic advisors, counselors, faculty members, administrators, and others whose interests are in or related to the area of academic advising.

      2. Procedure. An eligible individual shall become a regular member in good standing upon payment of annual conference fee or KAAN dues.

      3. Rights. All regular members in good standing shall be eligible to attend meetings, vote, and utilize all the services and benefits provided by KAAN.

    2. Institutional

      1. Eligibility. Membership shall be open to any institution of higher education in Kansas. Institutional membership is a demonstration of an institution's support of the purpose and goals of KAAN.

      2. Procedure. An eligible institution shall become a member in good standing upon payment of annual KAAN institutional member fee. Institutional members shall designate one individual as the institutional contact.

      3. Rights. Institutional members are entitled to all KAAN services and benefits, including one complimentary conference registration, one complimentary individual membership for the institutional contact and ten copies of the quarterly newsletter. Institutional members may also request KAAN professional development funds, as long as all KAAN members are granted access to attend the professional development activity.

  3. Section 3. Dues

    1. Annual dues shall be established by the KAAN Steering Committee with the approval of the voting membership. The membership year is from September 1st to August 31st.

Article VI. Meetings of the Membership

  1. Section 1. The Annual Meeting of KAAN shall be held in the fall at a time established by the Steering Committee.

  2. Section 2. Special meetings and/or conferences may also be held.

  3. Section 3. The proceedings at meetings of KAAN shall be governed by Robert's Rules of Order.

Article VII – Officers (previously Article VIII)

  1. Section 1 Composition and Tenure

    1. There shall be five officers of the Association: Chairperson, Vice-Chairperson, Past-Chairperson, Secretary, Treasurer and Liaison Coordinator.

  2. Section 2. Selection

    1. Elections for Treasurer will be held in even-numbered years. Elections for Liaison Coordinator and Secretary will be held in odd-numbered years. Election for the Vice-Chairperson will be held annually.

    2. Officers shall be elected at the Annual Meeting by a majority vote of members present. An announcement of upcoming elections shall be sent to all KAAN members. Eligible members interested in serving as an officer of the Association may submit a nomination form to the Nominations and Elections Committee before the Annual Meeting. The committee shall consider all the applications and nominate two candidates for each office, provided there is more than one applicant. The Annual Meeting notice shall specify the names and qualifications of the nominees.

  3. Section 3. Duties and Responsibilities

    1. Chairperson. The Chairperson shall preside at all meetings of the Association and Steering Committee and serves on the Professional Development Fund Committee. The Chairperson is generally responsible for overseeing all of the Association's activities. The Chairperson may call special meetings of the Steering Committee and will serve as an ex officio member of all standing and ad hoc committees.

    2. Vice-Chairperson. The Vice-Chairperson shall perform the duties and responsibilities of the Chairperson in the Chairpersons absence and, when so acting, shall exercise the powers of the Chairperson. Vice-Chair shall serve as chair of the Professional Development Fund Committee.

    3. Secretary. The Secretary shall keep records of all meetings of the Association and the Steering Committee and shall give notice of special and regular meetings to all members.

    4. Treasurer. The Treasurer will have custody of all KAAN funds and shall maintain such deposits in a federally insured depository institution approved by the Steering Committee. The Treasurer shall serve on the Professional Development Fund Committee. The Treasurer shall also maintain a register accounting for all receipts and disbursements, provide year to date and annual reports at Steering Committee and Annual Meetings, and have the books available for audit prior to the Annual Meeting. The fiscal year will be from September 1st through August 31st.

    5. Past-Chairperson. The Past-Chairperson will serve as chairperson of the Nominations and Elections Committee and will serve as the Program Committee Chair.

    6. Liaison Coordinator. The Liaison Coordinator shall represent the interests of the Association to NACADA and other professional educational organizations.

  4. Section 4. Removal

    1. Officers may be removed for cause by a two-thirds vote of the Steering Committee or by a majority vote of the Association members present at the Annual Meeting. Officers removed by the Steering Committee may, upon protest, have their removal confirmed or disaffirmed by a majority vote of the Association members present at the Annual Meeting.

  5. Section 5. Interim Officers

    1. In case of vacancy, resignation, or removal of the Chairperson, the Vice-Chairperson shall become Chairperson for the remainder of the term, and the Steering Committee shall appoint a Vice-Chairperson from applications solicited from eligible members.

    2. In case of vacancy, resignation, or removal of any other officer, the Steering Committee shall solicit applications of candidacy from the eligible members. After considering the applications, the Steering Committee shall appoint a new officer to fill the remainder of the term.

Article VIII. Steering Committee (previously Article VII)

  1. Section 1. Composition and Tenure

    1. The Steering Committee shall be comprised of eight members: The Chairperson, Vice-Chairperson, Past-Chairperson, Secretary, Liaison Coordinator, Treasurer, Membership Representative, and Communications Representative

  2. Section 2. Selection

    1. Officers shall be elected as described under Article VII.

    2. The Membership Representative and Communications Representative shall be elected to serve 2 year terms. Elections will be held in even numbered years

    3. Steering Committee members must be members in good standing of KAAN and NACADA.

    4. The new Steering Committee shall meet each year after the Annual Meeting. Each Steering Committee member may serve no more than two consecutive terms in any capacity. No member may hold more than one seat on the Steering Committee at one time. The person elected as Vice-Chairperson shall serve a three-year term: one year as Vice-Chairperson, one year as Chairperson, and one year as Past-Chairperson. The Past-Chairperson may be re-elected for one consecutive three-year term (one year each as Vice-Chairperson, Chairperson, and Past-Chairperson) Section 3. Removal

    5. Officers may be removed for cause by a two-thirds vote of the Steering Committee or by a majority vote of the Association members present at the Annual Meeting. Officers removed by the Steering Committee may, upon protest, have their removal confirmed or disaffirmed by a majority vote of the Association members present at the Annual Meeting.

  3. Section 4. Interim Officers

    1. In case of vacancy, resignation, or removal of any Steering Committee member, the Steering Committee shall solicit applications of candidacy from the eligible members. After considering the applications, the Steering Committee shall appoint a new officer to fill the remainder of the term.

  4. Section 1. Duties and Responsibilities

    1. Membership Representative. The Membership Representative will serve as the chair for the Membership committee and shall maintain accurate membership records, manage conference registrations (in conjunction with the Treasurer) and aid in the recruitment of new institutions/individual members.

    2. Communications Representative. The Communications Representative shall maintain the Association’s website and coordinate the publication of the Associations quarterly newsletter.

    3. The Steering Committee shall manage the affairs of the Association between its meetings, shall represent the Association, shall make recommendations to the Association, shall perform any duties stated in the Bylaws, and shall act as directed by the Association.

    4. Specific Powers and Responsibilities :

      1. The Steering Committee shall be responsible for meetings of the Association.

      2. The Steering Committee shall prepare an annual budget.

      3. The Steering Committee shall prepare and submit an annual report at the Annual Meeting.

      4. The Steering Committee determines the amount of annual dues, subject to ratification by the membership.

      5. The Steering Committee must approve all contracts and/or other agreements obligating the organization.

      6. The Steering Committee may authorize expenditures not included in the annual budget and may authorize variations in budgeted expenditures as necessary to fulfill Association goals.

      7. The Steering Committee may meet informally or electronically at its discretion.

      8. No part of the net earnings of the corporation shall inure to the benefit of; or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c) (2) of the Internal Revenue Code, or the corresponding section of any future federal tax code

Article IX. Standing Committees

  1. Section 1. Standing Committees Established

    1. There shall be five Standing Committees of the Association: Professional Development Fund, Program, Membership, Communications, and Nominations and Elections. Each committee will be limited to a chair and six members, unless otherwise specified.

  2. Section 2. Nature of Standing Committees

    1. Program Committee

      1. The committee chair shall be the Past-Chairperson of the Association. The committee shall be comprised of the chair and members.

      2. The purpose of the committee shall be to assist in planning the Annual Meeting and to develop other opportunities for professional growth and development of the membership.

    2. Professional Development Fund Committee

      1. The committee chair shall be the Vice-Chair of the association.

      2. The committee shall be comprised of the chair, the KAAN Chair and the Treasurer.

      3. The purpose of the committee shall be to establish guidelines, review and award professional development funds to applicants, and promote the professional development fund to the general membership.

    3. Membership Committee

      1. The committee chair shall be the Membership Representative.

      2. The committee shall be comprised of the chair the Treasurer and members.

      3. The purpose of the committee shall be to promote, establish, and maintain active membership in the Association. In addition, the committee promotes membership and involvement of all advisors from Kansas institutions and promotes membership in NACADA.

    4. Communications Committee

      1. The committee chair shall be the Communications Representative.

      2. The committee shall be comprised of the chair, the Secretary and members.

      3. The purpose of the committee shall be to establish a communication network among advisors within KAAN. The committee is responsible for producing a quarterly newsletter for the membership and maintaining the KAAN website.

    5. Nominations and Elections Committee

      1. The committee chair shall be the Past-Chairperson of the Association.

      2. The committee shall be comprised of the chair and members.

      3. The purpose of the committee shall be to solicit applications of candidacy from interested members and then to proceed as specified in Article VIII, Section 2 B.

  3. Section 3. Membership in Committees

    1. KAAN members may communicate their desire to serve on a standing committee by contacting the chairperson of the standing committee.

    2. Committee members shall be selected by the standing committee chairperson from among those members indicating interest.

Article X. Amendments to the Bylaws

  1. Amendments to the Bylaws must be ratified by a majority vote of members present at the Annual or a special meeting.

Article XI. Dissolution

  1. Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

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